Role

HR Advisor

Location Bridport - UK Job

Job Description: HR Advisor

AmSafe Bridport has a great opportunity for an experienced HR Advisor to join our successful business unit at our head office in Bridport Dorset.

AmSafe is a worldwide market leader for cargo restraints and protection systems in aviation and defence; we design, develop & manufacture world-class engineered textile solutions for the safety & securement needs of the global aerospace and defence industries.

Working with major aircraft manufacturers, our products include airframe safety systems, aircraft safety equipment, cargo restraint solutions and RPG protection.

We have manufacturing, operational and service facilities in the UK, North America and Sri Lanka.

More information can be found on our website.

The successful applicant will provide a range of generalist HR support to the HR Manager and be a first point of contact for our workforce. They will advise on all HR matters, in line with our company policies and procedures, liaising with line managers and working closely with the business to ensure that employees are supported at all times and the needs of the business are met.

This role would suit an ambitious and driven individual who is looking for an opportunity to get involved in a wide range of HR activities, develop their skills and knowledge and progress their career with support from the organisation. The role is full time and office based; it will be office based at our Head Office in Bridport, Dorset.

Previous experience of providing generalist HR support, including recruitment and absence management, is essential as well as experience of maintaining HR systems and records and producing reports and data, but the right attitude and a drive to succeed are equally import. Training and development will be available and the company benefits from a supportive and values based culture led by the senior team.

If you’re interested in applying for this role please submit the following via the CV uploader on our careers page.

Closing date for applications will be Tuesday 16th May at 12.00 noon.

Job Purpose:
  • To provide a range of generalist HR support to the HR Manager as well as providing other admin support in line with the Company’s requirements.
  • To be a first point of contact for the workforce, advising on HR matters and payroll matters as they arise.
Key Responsibilities:
    • Advise on HR matters, liaising with internal and external stakeholders as appropriate
    • Assist in a range of administrative duties as required by the HR Manager
    • Ensure Payroll are notified of changes to staff terms and conditions and act on management instructions and staff requests in a timely fashion and ensure HR systems are updated
    • Provide advice on the policies and procedures to staff and managers
    • Process new starters including pre-employment checks, referencing and sending out new starter packs and conduct HR inductions for new starters
    • Assist with recruitment including placing advertising, responding to CV enquiries, assisting with interviews and sending out contracts and offer letters
    • Coordinating activities related to graduate recruitment programmes, student placements and apprentices, liaising with universities and schools and attending career fairs where appropriate.
    • Provide administrative support for HR projects. For example arranging meetings, collating and circulating papers, preparing statistical reports, entering data on IT systems and following up action points
    • Take an active role in absence management. Maintain absence records on Mitrefinch, monitoring and advising on long and short term absence issues and producing reports
    • Work with the organisation and managers on wellbeing measures and initiatives
    • Administer the Visa application process. Coordinating visa applications related to recruitment activities. Producing visa letters and short term secondment requirements for overseas visitors; maintain the short term visitor report
    • Administer and maintain records of performance management including appraisals and development plans and associated records
    • Arrange training: courses, venues, refreshments etc. and other hospitality requirements
    • Administer mandatory training programmes, internal and global, and ensuring compliance
    • Attend meetings and take minutes as required
    • Assist in a range of Company administrative duties including Security Clearance Admin for site visits

    Systems

    • Administration of all personnel files, maintain and input data onto HR database
    • Produce ID/Mitrefinch/Shoptrack badges for new starters
    • Maintain calendars in Outlook for the booking of resources
    • Mitrefinch maintenance – add/remove employees, amend rosters, correct anomalies etc.
    • Administer the Medicash system, enrol/remove members
    • Update the HR page on the Portal and uploading documents
    • Maintain Security Clearance database and applications

     

    General

    • To maintain confidentiality at all times
    • To promote a culture of continuous improvement and support the continuous improvement programme
    • To promote a culture of co-operation and high morale within the Company
    • To comply with Health and Safety and relevant company policy and procedures
    • Perform all other duties as required, directed, or needed to achieve business goals
Key Success Factors:

Key Success Factors

  • Excellent written and oral communication to a wide audience;
  • Approachable in person, friendly and professional, and effective at maintaining good working relationship with other people;
  • Good numerical ability ensuring accuracy with a high level of attention to detail;
  • Trustworthy and discreet when handling confidential information;
  • Flexible and reliable with the ability to multi-task and adapt to changing priorities.
Specific Skill Requirements:

Education

  • Level 3 CIPD qualification
  • GCSE Grade C and above, or equivalent, to include English & Maths

 

Required Skills and Experience

  • Excellent level of IT skills including Microsoft Word, Excel and Outlook
  • Proven and relevant work experience of providing HR support in a multi-disciplinary HR environment, including recruitment and absence management
  • Experience of maintaining HR systems and records, producing reports and data
  • Experience of providing advice to managers and colleagues on employment policies, including a basic understanding of employment law.
  • Customer focused, both internal and external customers
  • Excellent attention to detail
  • Excellent verbal and written communication skills
  • High levels of confidentiality and integrity
  • Ability to work without close supervision and work using own initiative

 

General Attributes: 

  • An enthusiastic learner, keen to actively engage in statutory and further training, and commit to the Company’s continuous improvement programme
  • Attention to detail, working independently and conscientiously, as well as under supportive supervision
  • Results focused, keen to add value and produce work to a high standard
Key Result Areas:

Key Result Areas

  • The HR department is fully supported and operates effectively and efficiently providing prospective, new and existing staff with the support and information they require to carry out their individual roles
  • Visitors and staff feel welcomed and supported
  • Requests for administrative support are completed on time and with attention to detail
Decision Making Authority
  • Decision making authority for all responsibilities listed above and as assigned by the Head of HR
  • Accountable to the Head of HR
Document Management:

Written By: HR Manager
Approved By: HR Manager

Date: April 2023

This document is designed for guidance only and is not exhaustive. Duties may changes or be added and deleted to meet the changing requirements of the business.

How to apply:

Apply and upload your CV and covering letter here.

For more information call: 01308 456 666